Minutes of the meeting of the Sambourne Parish Council held on Monday
1st March 2010
Cllr Chris Clews Chairman
Cllr David Shaw
Cllr Phil Jones
Cllr Geoff Smith
Cllr Willis Ward
Cllr Les Topham Stratford District Council
Teresa Appleby Clerk
In Attendance: Simon Purfield, Stratford District Council
Apologies: Cllr Martin Barry
20 parishioners present
the last meeting
The minutes of the meeting held on 4th January 2010 were agreed and
signed by the Chairman.
Finger Posts: The cost of replacing the missing finger would be in the
region of £750. It was agreed to carry this item forward.
Grit bins: It was reported that the grit bin in the vicinity of Kiln
Close is to be re-sited at the request of a resident in Johns Close.
Cllr Ward, Chairman
Blocked gullies: Cllr Smith was asked to compile a list of blocked
gullies and submit the list at the end of March.
Vehicles parked in Oaktree Lane: The Chairman has contacted PC Essex
but as the situation remains he will report the matter again.
Website: It was agreed that the website was an asset and it was agreed
that an alternative provider would be sought.
Village Map: Studley High School pupils and staff will need to travel
through Sambourne to check on the location and distribution of
properties. When this has been done the Chairman will talk to the
school again to discuss the way forward.
Planning Application : AllelyHoldings
1.Elizabeth Price was present at the meeting and voiced her concerns
about the planning application for change of use at Haydon Way Farm.
This application had not yet been looked at by Sambourne PC but she was
assured that her concerns would be taken into account. Cllr Topham
agreed to look at the application and e-mail the Chairman with his
Cllr Topham, Chairman
2.Justin Kerridge requested a cheque for £30 as a contribution towards
the publication of The Voice. This is taken from the Communications
Progress of Speed Limit Review
A great deal has happened since the January meeting and as far as we
are aware the work is now complete. There are a few issues that have
been noted and traffic group have been informed.
The Middletown gateway should be the same as the other routes into
The question has been raised of why there is a warning sign on
Middletown Lane for the new 40 mph but not for the new 30 mph
At the gateway in Oaktree Lane the 30 mph markings on the road are
The poles carrying the 30 mph signs in Oaktree Lane are not of the same
Traffic Group have been very co-operative and are looking into these
There are still channels to go through in order to activate Community
Speed Watch. PC Essex is willing to take action if consistent speeding
is reported through the village. If anybody witnesses speeding please
make a note of the description of the car, if appropriate to do so, and
give the details to Justin, who will contact PC Essex.
Chairman, Justin Kerridge
Survey and Plan
Simon Purfield from Stratford District Council gave an outline of the
benefits of the Village Survey and Plan. He is able to help with the
collation of questionnaires and preparation of the Survey and Plan. He
asked for comments about Sambourne in the future, things that are
favourable and ideas for anything that could be changed for the better.
Cllr Jones presented a list of ideas for the survey and there were
other comments from the floor:
Possibility of affordable housing
Wyke Lane being designated a 'quiet lane'
Facilities for children, ie small play area
Simon felt able to compile a questionnaire based on Cllr Jones' list
and the above comments. All households will have a questionnaire and
will send their comments directly to Simon at SDC for collation.
Simon Purfield, All
Vermin control: Concern was raised about the high levels of vermin in
the village. The Chairman agreed to contact SDC and request a visit
from the environmental department.
Refuse and Recycling Road Show
The Clerk was asked to contact Mr Weeks and find out more details
before inviting to a meeting.
An arboricultural survey was carried out in October 2006. Since then
targeted trees have been maintained on an annual basis. It was agreed
that a further survey should be carried out and Cllr Jones was asked to
contact Mr Mousley and ask for a quote.
Concern was expressed about the oak tree in the corner of the
recreation ground and the Chairman agreed to speak to Jason at WCC and
ask him to come and look at it.
Cllr Ward and Cllr Smith would identify additional trees that need to
Chairman, Cllrs Jones, Ward and Smith
A letter had been received from Telford Land Registry inviting the
Parish Council to register land that it owns. Councillors will look at
this in more detail and discuss.
Elections - Sambourne Trust: David McMullen's term of office is coming
to an end in May. The Clerk was asked to advertise the vacancy and deal
with the nominations.
Elections - Sambourne Parish Council: An election will only be required
if there are more than 5 names put forward. SDC will administer the
election, if it proves necessary. Each candidate will require a
proposer and a seconder.
District Council Election: It is with sadness that we note that Cllr
Les Topham will be retiring from the District Council. He has given the
Parish Council invaluable support and advice over the years and he will
be missed. Mr Quinney gave a vote of thanks from the floor. The Council
elections will be held on 6th May 2010.
Grass Mowing Contract: The Clerk was asked to renew Mr Gibbs' contract
for a further year. He is also to be asked to roll the grass verge
between the church and the parsonage where it has been damaged by a
Parish Councillors' Guide: The Chairman was given permission to
Cllr Shaw reported that there are three sites where flooding still
The dip in Whitemoor Lane
Middletown Lane - just after the turn from the thatched cottage
The Chairman agreed to contact WCC about these areas.
Monday 10th May 2010 Annual Parish Assembly 7.15 pm
Monday 10th May 2010 Annual Parish Meeting 7.45 pm
Monday 5th July 2010 Parish Council Meeting 7.45 pm